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residential property management company northern va

Serving Northern Virginia

Residential Property Management

OWNER RESOURCES

We act as your eyes and ears, ensuring your property is well-managed, protected, and performing at its best. With a hands-on approach and a commitment to excellence, we the details—so you don’t have to.

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Property Management

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Owner Guide

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Market Analysis

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Maintenance Tips

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What Hiring us Means for You

Renting your property shouldn’t be a source of stress—let the experts handle it.

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With over 35 years of experience, Property Management Advisors (PMA) ensures every aspect of managing your rental is handled seamlessly, from the big-picture responsibilities to the smallest details.

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As your property manager, our goal is to provide you with peace of mind, allowing you to focus on your career, travels, or personal life without worrying about what’s happening back home. We act as your eyes and ears, handling every challenge with expertise and efficiency.

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If you’re considering renting out your property, we invite you to connect directly with our President and Lead Property Manager, Randy Huntley. Call our action line at (703) 457-6533 Ext. 2 to discuss how we can assist you.

Getting Started: The Nuts & Bolts

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Beginning of Property Management

  • $100 Account Set-Up Fee

  • $ 500 Landlord Reserve Account

  • Deliver information for mortgage, condo dues, service agreements, etc. for bookkeeping

  • Landlord provides rent disbursement account information and directions

  • Property evaluation; Home Warranty decision; Landlord expectations discussed

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Acceptance of New Tenant

  • Utilities transferred into Tenant's name;

  • Registration with HOA or community management, if applicable

  • First full-month's rent equals brokerage commission

  • If applicable, explain pro-rated rent given to landlord next disbursement

  • Tenant Security Deposit accounted for by PMA

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Landlord PMA Account

  • Monthly rent disbursements between 9th to 12th of each month

  • Monthly income/expense statements available between 12th to 15th

  • Tenant evaluations; decision to offer Lease Extensions/Notices

  • Comprehensive communication & reports per Accountability Triangle

  • Calendar maintenance for annual maintenance & inspections

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End of Fiscal Year

  • IRS Form 1099-MISC Income provided by January 31st

  • Annual Income/Expense Report

  • Annual Service/Repair Receipts

  • Annual Rental Market Analysis

  • Annual Tenant Appreciation Reconciliation

Landlord Impact Zones

Particular areas that always need attention, and if omitted or neglected, can and most likely, will have an adverse result.

KEYS

  • Landlords decision to rekey home or convey existing keys, i.e. home, mailbox, storage, FOBs

  • Maintain additional key/FOB set at PM Office for inspections & emergencies

  • All keys and address information secured in locked inventory

  • Provide at least 2 sets to tenants; ensure proper identification with Property Condition Report

INSPECTIONS

  • Pre-Management Agreement Walk-Thru outlining maintenance duties, systems, appliances, security codes, seasonal requirements, warranties, community regulations

  • Tenant Occupancy Property Condition Report via Walk-Thru

  • Seasonal Inspections, at least 2 per year, with video or pictures

  • Tenant Vacating Walk-Thru for security deposit deductions

  • Pre-Listing Walk-Thru outlining needs for new tenant search marketing

BOOKEEPING

  • Accuracy of landlord income and expenses for IRS 1099 reporting

  • Competent service calls with clear identification of property needs, repairs & maintenance

  • Accountable actions to landlords and tenants in record keeping and communications

LEASING

  • Professional, effective real estate listing and marketing in procurement of new tenants

  • Viable and thorough investigation of rental applications

  • Accountable administration of Lease and applicable documentation

  • Experienced administration of lease compliance by all parties

EDUCATION

  • Membership with National Association of Property Managers

  • The National Association of Residential Property Managers (NARPM®) is an association of real estate professionals who know first-hand the unique problems and challenges of managing single-family and small residential properties.

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